The mission of the Office & Talent Coordinator is to undertake a variety of day-to-day office tasks and recruiting coordination. They will be an integral part in ensuring that our office and talent operations in Ukraine run smoothly and are successful in supporting other business activities.

Responsibilities

Office Management

Facilitate daily office functioning: order required supplies, keep track of office expenses;
Support employees with facilities related requests;
Assist with inventory and assets management database;

Recruiting Coordination

Take ownership of 100% of scheduling activities related to the Ukrainian hiring pipeline: Schedule (and reschedule) both locally as well as for remote offices across the U.S. and Canada.
Ensure feedback is collected from interviewers within 24-hours to help the talent organization maintain speed, and keep a clean pipeline of candidates.
Become well-versed with our Applicant Tracking System – Lever.

Travel / Event Management

Assist with business trips planning: make travel arrangements and accommodation reservations in accordance with the approved budget;
Assist with team activities planning and coordination;

General HR Duties

Assist with new hire onboarding / offboarding procedures
Manage Company Gifts for Employees
Assist with preparing People Team Presentations/Reports

Requirements

Previous coordination experience in a fast-paced, high-volume HR or staffing-related environment, preferably in a high-tech industry.
Upper-Intermediate English level and above
Proficiency with Google Suite (Drive, Mail, Docs, Sheets, etc.) With the aptitude to learn new software and systems
Experience in scheduling and time and attendance tracking preferred.
Nice to have:
Office management / administrative (assistant) experience
Previous experience using an applicant tracking system

People.ai stands alone in our ability to harness business activity to unlock growth for our customers. We’ve been awarded 49 patents and have an additional 50+ under review. We’ve also received validation via Gartner’s Hype Cycle for CRM Sales Technology, inclusion in Forrester’s New XX Wave, the Y Combinator Top Companies List, and the Forbes AI 50 list.
Headquartered in Redwood City, CA, People.ai is backed by Y Combinator and Silicon Valley’s top investors, including ICONIQ Capital, Andreessen Horowitz, Lightspeed Venture Partners, Akkadian Ventures, and Mubadala Capital. To learn more, visit us online at: www.people.ai”