About the Role:

The Executive Assistant ensures the CFO Organization (Finance, Accounting, Legal, Data Science, BI) operates efficiently by delivering comprehensive administrative, organizational, and operational support to the Chief Financial Officer, CFO Org leadership, and the Executive Leadership Team. This role requires professionalism, discretion, and strong judgment.

The Executive Assistant anticipates the CFO’s needs, communicates clearly and thoughtfully on the CFO’s behalf, and ensures priorities and expectations are met.

Ranked number 14 on Seattle Business Magazine’s 2023 list of Washington’s 100 Best Companies to Work For (large companies category), and recognized by BuiltIn as one of the Best Places to Work in both Seattle and Dallas for 2024.

Benefits and Compensation:

We are committed to supporting every employee. Beyond fostering your career growth and helping you do your best work, we offer:

– 100% employer-paid premiums for employee Medical HDHP, Dental, and Vision
– 70% employer-paid premiums for employee Medical PPO and dependent Medical, Dental, and Vision
– 401K match
– Hybrid schedule: 3 days in office, 2 days remote weekly
– 12 paid company holidays
– 2 paid volunteer days
– 15 days of starting PTO, increasing with tenure and seniority
– Paid parental and adoption leave
– Compensation range: $85,000–$100,000, depending on location

Pay ranges are based on role and location. The posted range covers all US locations. Individual compensation is determined by work location and factors such as experience, skills, and training.

What You’ll Do:

– Manage leaders’ calendars, including scheduling meetings, events, speaking engagements, and travel, using sound judgment when allocating time
– Plan and lead meetings by preparing agendas, distributing materials, and capturing action items
– Draft, edit, and send emails, memos, letters, and forms
– Coordinate production and timely delivery of recurring reports
– Arrange and oversee executive travel, ensuring compliance with travel policies
– Prepare, reconcile, and submit expense reports; review submitted reports for accuracy
– Lead and execute assigned projects
– Organize in-person, hybrid, and virtual team events
– Create professional, on-brand presentation materials
– Maintain email inbox organization and prioritization, ensuring timely responses
– Assess and prioritize matters requiring the CFO’s attention, delegating or addressing issues independently as appropriate
– Keep the CFO, CEO, and other leaders informed of urgent or high-priority issues and ensure proper follow-up
– Guide strategy and execution for multiple interrelated projects
– Maintain strong feedback loops to track progress and deliverables
– Uphold confidentiality and ethical standards at all times
– Perform a wide range of administrative support tasks
– Complete special assignments, including staff recognition initiatives, presentations, spreadsheets, and reports
– Support other executives or departments as needed
– Exercise independent judgment on significant matters involving policies, operations, and major business assignments

What You’ll Bring:

– Strong leadership, adaptability, and creative problem-solving skills
– Comfort in fast-paced environments with shifting priorities
– Excellent writing, editing, and proofreading abilities
– Superior organizational and time-management skills
– Exceptional attention to detail
– Strong decision-making skills with the ability to anticipate needs and proactively resolve issues
– Enthusiasm for taking on new projects
– Confidence working with senior executives
– Collaborative mindset with the ability to build strong cross-functional relationships
– Ability to handle sensitive information with discretion
– Resourceful, proactive attitude
– Experience managing budgets and expenses
– Experience developing standardized internal processes and systems
– Ability to travel as needed
– Hybrid availability: at least 3 days in office and up to 2 days remote

Education and Experience:

– High school diploma required; college degree or equivalent experience preferred
– 8+ years of administrative experience, including 3+ years supporting a senior executive
– Knowledge of office management practices
– Advanced proficiency in Google Suite; familiarity with Slack, Confluence, and Microsoft Office

Pushpay is an equal opportunity employer committed to diversity and inclusion.

If you have a disability under the ADA or similar laws, or require a religious accommodation, and wish to request an accommodation for the application process, please contact peopleteam@pushpay.com.

About Pushpay:

Pushpay helps organizations and communities gather and stay connected through mobile apps, management software, and giving solutions. Our 550 employees support over 10,000 customers engaged in social good, and we have processed more than $15 billion in charitable donations. We are growing quickly, including through recent acquisitions, and we’re looking for driven talent to grow with us.