Seeking a highly skilled, detail-oriented Remote Executive Assistant to coordinate complex tasks, handle confidential communications, and provide administrative support for an executive with sensitive, time-sensitive responsibilities.

**Key Responsibilities:**
– Create and manage an Asana-based task management system between two executives in different locations, including setup, ongoing updates, and relaying communications.
– Communicate with a second executive on behalf of the primary hiring executive to track project updates, task ownership, and shared deadlines.
– Maintain strict confidentiality, professionalism, and a mature tone in all communications.
– Manage and triage high-volume email inboxes (Outlook and Gmail), identify key action items, and assist with follow-up as instructed.
– Support scheduling across Google Calendar and Microsoft Outlook.
– Help organize inboxes, manage documents, set up cloud backups, and clean up remote desktop files.
– Coordinate business travel and personal logistics as needed.
– Support household or operational errands that may require online research, placing orders, or contacting vendors; may also include scheduling medical appointments (e.g., dental).

**Required Qualifications:**
– Must be based in the United States
– At least 5 years of experience in executive assistance or remote operations support
– Extensive experience with Asana, including building systems and implementing them with teams
– Excellent written communication and exceptional attention to detail
– Strong proficiency with Google Workspace and Microsoft Outlook (email, calendar, and file organization)
– Demonstrated ability to work independently, maintain discretion, and act with maturity and speed
– Experience with Excel

**Application Instructions:**
Email **arcexecdesk@gmail.com** with the subject line: **“Remote Executive Assistant Application – [Your Name]”** and include:
– Your current resume
– A brief introduction
– Responses to the vetting questions below

**Vetting Questions:**
1. How many years of Asana experience do you have? Have you ever built an Asana task management system from scratch? If so, briefly describe the scope and complexity.
2. How quickly can you fully set up an Asana project space for multi-phase collaboration between two executives in different locations, with automated reminders and clear task ownership?
3. What experience do you have managing high-volume inboxes in both Gmail and Outlook? Please share examples.
4. What specific experience do you have supporting executives handling sensitive business or personal matters?
5. Are you located in the United States and available during U.S. business hours?
6. Can you work independently and follow detailed communication instructions—specifically, not sending any external emails until they are pre-approved?

Finalists may be asked to complete a short paid trial task.