Time zones: EST (UTC -5), MST (UTC -7), ART (UTC -3), UTC -4, UTC -4:30, UTC -3, UTC -2
Purpose:
Organize, facilitate, and document projects in a timely manner, aiding target profitability and billable work production goals. Construction has become litigious and what is not documented did not happen. This position is all about documentation.
Responsibilities:
- Works closely with and reports to the Project Manager
- Handles communications on the project level with field crew, management and customers
- Sets job schedule, monitors and summarizes the progress of the project using Project Manager’s supplied information
- Prepares reports for upper management regarding the status of the project
- Assist PM with note taking, phone calls and scheduling as necessary to facilitate their movement from site to site
- Create job scopes, locations, and processes in Salesforce based on quotes
- Manage and document changes to the project scope, project schedule, and project costs
- Monitor and track scope progress on each project
- Ensure that all projects are delivered on-time, per contracted scope, and within budget
- Order specialty materials or large quantities of standard materials for all projects
- Document all communications in writing
- Request, create, send and maintain comprehensive project documentation (Submittals, Warranties and all other project required documentation)
- Document and issue change orders as necessary
- Coordinate Job Handoff meetings with Sales
- Perform risk management to minimize project risks
- Use and continually develop leadership skills
- Attend conferences and training as required to maintain proficiency
- Perform other related duties as assigned
- Remove obstacles and put out fires
Requirements and Skills:
- At least 2 years of commercial construction subcontractor experience
- Experience with AIA and progress billing
- Commercial digital takeoff experience
- Experience in project management and documentation
- Experience in coordinating with multiple teams
- Computer proficiency in CRM/online management tools (experience with Salesforce is preferred)
- Ability to read and interpret company financials
- Efficiency in resource (people and equipment) allocation
- Ability to read architectural plans and technical specifications
- Experience in working with contracted scopes and identifying potential change orders
- Fluency in English and Spanish is preferred
- Experience with ClickUp, Slack, Salesforce, and Gsuite are preferred
- Willing to work US day-shift (approx. 8:00 a.m. to 5:00 p.m. EST)
- Fluency in English and Spanish is preferred
To prioritize your application, please answer the link below to start your application process.
Applicants that message/email directly will not be entertained.
Please be informed that we will only contact the shortlisted.
Thank you and looking forward to meeting you!
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