Time zones: EST (UTC -5), CST (UTC -6), MST (UTC -7), PST (UTC -8), AKST (UTC -9), HST (UTC -10)

Job Summary:

As a Remote Personal Assistant at Medford Property Company, you will play an essential role in supporting the daily functions of our executive team. You will collaborate closely with senior leadership to deliver effective administrative support, streamline communication, manage schedules, and contribute to the overall success of the organization. This position offers a great opportunity to work with an innovative company from home.

Responsibilities:
1. Administrative Support: Organize and manage calendars, schedule appointments, and set up meetings for senior executives. Handle email communication, prioritize messages, and respond to routine inquiries.
2. Travel Coordination: Arrange travel plans, including flights, lodging, and transportation for executives.
3. Data Management: Keep accurate and current records, files, and documents related to company projects, contracts, and other key information.
4. Communication Liaison: Serve as a point of contact between executives and internal or external parties. Ensure clear, timely communication, manage incoming calls, and deliver messages accurately.
5. Research and Reporting: Conduct research and compile information for reports, presentations, and special projects.
6. Document Preparation: Assist in drafting, formatting, and proofreading documents, memos, and presentations.
7. Expense Management: Track and reconcile executive expense reports in compliance with company policies.
8. Task Coordination: Follow up on tasks assigned by executives to teams or individuals to ensure timely completion.
9. Confidentiality: Protect sensitive company and personal information at all times.
10. Ad hoc Support: Perform additional duties and handle various one-off tasks as needed.

Qualifications:
1. Proven Experience: Prior experience as a personal or administrative assistant is preferred.
2. Tech-savvy: Skilled in using remote communication tools and MS Office applications.
3. Organizational Skills: Strong time management and organizational abilities, with effective task prioritization.
4. Communication: Excellent written and verbal communication skills, including professional phone etiquette.
5. Problem-solving: Resourceful and able to anticipate needs, identify problems, and suggest solutions.
6. Discretion: Ability to handle confidential and sensitive information responsibly.
7. Initiative: Self-driven and proactive, capable of working independently.
8. Adaptability: Able to adjust to shifting priorities and manage multiple tasks at once.
9. Team Player: Willing to collaborate and support team members when needed.
10. Flexibility: Able to work occasional extended hours based on executive needs and time zones.

Location: This is a remote position, and candidates from any location within the specified region will be considered.

How to Apply:

To apply for the Remote Personal Assistant role at Medford Property Company, please submit your updated resume and a cover letter outlining your relevant experience and why you believe you are the best fit for the position. Send your application to the address provided below.