Time zones: EST (UTC -5), CST (UTC -6), MST (UTC -7), PST (UTC -8), AKST (UTC -9), HST (UTC -10)

1. Calendar and Schedule Management:
   • Manage executive calendars, scheduling meetings, appointments, and conference calls.
   • Coordinate internal and external meetings, ensuring availability and necessary resources.
   • Send timely reminders and proactively handle scheduling conflicts.
2. Communication and Correspondence:
   • Handle incoming calls, emails, and correspondence, prioritizing and responding on behalf of the executives.
   • Draft, proofread, and edit emails, memos, reports, and other documents with accuracy and professionalism.
   • Maintain organized electronic and physical filing systems.
3. Travel and Logistics Coordination:
   • Assist in making travel arrangements, including flights, accommodations, and ground transportation.
   • Prepare detailed itineraries and ensure all necessary arrangements are in place.
   • Address any changes or unexpected situations that may arise during travel.
4. Task and Project Support:
   • Assist with various tasks and projects, tracking deadlines and providing updates to relevant stakeholders.
   • Conduct research, gather data, and prepare reports or presentations as required.
   • Collaborate with team members to ensure projects are executed efficiently.
5. Confidentiality and Discretion:
   • Handle sensitive information with the utmost confidentiality and professionalism.
   • Maintain a high level of discretion in all interactions and ensure data security protocols are followed.
6. Relationship Management:
   • Build and maintain positive working relationships with internal and external stakeholders.
   • Coordinate meetings and follow-up actions, ensuring all necessary documentation and resources are available.
   • Provide administrative support for virtual meetings, events, and conferences.

• Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in a remote capacity.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, including accurate grammar and spelling.
• Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration platforms.
• Attention to detail and ability to maintain a high level of accuracy in all work.
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Strong problem-solving skills and ability to adapt to changing priorities and deadlines.
• Availability to work remotely, with a stable internet connection and necessary technology infrastructure.
• Bachelor’s degree or equivalent qualification preferred.