Personal Assistant

last updated November 21, 2023 4:09 UTC

Time zones: EST (UTC -5), CST (UTC -6), MST (UTC -7), PST (UTC -8), AKST (UTC -9), HST (UTC -10)

As a Remote Personal Assistant at Packex, LLC, you will play a crucial role in ensuring the smooth operation of our executives’ daily activities, regardless of location. You will be responsible for managing administrative tasks, coordinating schedules, assisting with communications, and providing valuable support to our team. The ideal candidate will be a proactive self-starter, possess excellent communication skills, and have the ability to work independently in a remote environment.

Responsibilities:

  1. Calendar and Schedule Management:
    • Manage executive calendars, scheduling meetings, appointments, and conference calls.
    • Coordinate internal and external meetings, ensuring availability and necessary resources.
    • Send timely reminders and proactively handle scheduling conflicts.
  2. Communication and Correspondence:
    • Handle incoming calls, emails, and correspondence, prioritizing and responding on behalf of the executives.
    • Draft, proofread, and edit emails, memos, reports, and other documents with accuracy and professionalism.
    • Maintain organized electronic and physical filing systems.
  3. Travel and Logistics Coordination:
    • Assist in making travel arrangements, including flights, accommodations, and ground transportation.
    • Prepare detailed itineraries and ensure all necessary arrangements are in place.
    • Address any changes or unexpected situations that may arise during travel.
  4. Task and Project Support:
    • Assist with various tasks and projects, tracking deadlines and providing updates to relevant stakeholders.
    • Conduct research, gather data, and prepare reports or presentations as required.
    • Collaborate with team members to ensure projects are executed efficiently.
  5. Confidentiality and Discretion:
    • Handle sensitive information with the utmost confidentiality and professionalism.
    • Maintain a high level of discretion in all interactions and ensure data security protocols are followed.
  6. Relationship Management:
    • Build and maintain positive working relationships with internal and external stakeholders.
    • Coordinate meetings and follow-up actions, ensuring all necessary documentation and resources are available.
    • Provide administrative support for virtual meetings, events, and conferences.
Requirements:

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in a remote capacity.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills, including accurate grammar and spelling.
  • Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration platforms.
  • Attention to detail and ability to maintain a high level of accuracy in all work.
  • Ability to handle sensitive information with discretion and maintain confidentiality at all times.
  • Self-motivated, proactive, and able to work independently with minimal supervision.
  • Strong problem-solving skills and ability to adapt to changing priorities and deadlines.
  • Availability to work remotely, with a stable internet connection and necessary technology infrastructure.
  • Bachelor’s degree or equivalent qualification preferred.
Join the Packex, LLC team and contribute to our mission of delivering exceptional packaging solutions. Apply today and embark on an exciting remote career as a Personal Assistant with a forward-thinking packaging company.

Note: This job description is intended to outline the general responsibilities and qualifications for this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required.
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