Time zones: EST (UTC -5), CST (UTC -6), MST (UTC -7), PST (UTC -8), AKST (UTC -9), HST (UTC -10)

1. Administrative Support: Manage and organize calendars, schedule appointments, and arrange meetings for senior executives. Handle email correspondence, prioritize incoming messages, and respond to routine inquiries as needed.
2. Travel Coordination: Plan and coordinate travel arrangements, including flights, accommodations, and ground transportation for executive team members.
3. Data Management: Maintain accurate and up-to-date records, files, and documents related to company projects, contracts, and other essential information.
4. Communication Liaison: Act as a liaison between executives and internal/external stakeholders. Ensure clear and timely communication flow, handle incoming calls, and relay messages accurately.
5. Research and Reporting: Conduct research on various topics and compile data for reports, presentations, and special projects as requested.
6. Document Preparation: Assist in drafting, formatting, and proofreading documents, memos, and presentations.
7. Expense Management: Monitor and reconcile expense reports for executives, ensuring adherence to company policies.
8. Task Coordination: Coordinate and follow up on tasks assigned by executives to various teams or individuals to ensure timely completion.
9. Confidentiality: Maintain strict confidentiality regarding sensitive company and personal information.
10. Ad hoc Support: Provide additional support and take on various ad hoc tasks as needed.

1. Proven Experience: Previous experience as a personal assistant or administrative assistant is preferred.
2. Tech-savvy: Proficiency in using remote communication tools (e.g., email, video conferencing, project management software) and MS Office Suite (Word, Excel, PowerPoint, etc.).
3. Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks effectively.
4. Communication: Excellent written and verbal communication skills, including professional phone etiquette.
5. Problem-solving: Resourceful and able to anticipate needs, identify issues, and propose solutions.
6. Discretion: Demonstrated ability to handle sensitive and confidential information with discretion.
7. Initiative: Self-motivated and proactive; able to work independently with minimal supervision.
8. Adaptability: Ability to adapt to changing priorities and handle multiple tasks simultaneously.
9. Team Player: Willingness to collaborate with various team members and assist where needed.
10. Flexibility: Available to work occasional extended hours to accommodate executive schedules and time zones.