Office Administrator – Dubai

The Role:

We’re looking for a proactive Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Dubai. In this role, you’ll play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.

The main responsibilities of the position include:

• Greeting visitors, clients, and staff in a friendly and professional manner
• Manage incoming calls, emails, and correspondence
• Schedule and coordinate meetings, appointments, and conference room bookings
• Handle courier and mail services (incoming and outgoing)
• Maintain and organize digital and physical files, documents, and office records
• Prepare reports, presentations, and documentation as required
• Assist with travel arrangements, expense reporting and calendar management
• Order and manage office supplies and equipment inventory
• Ensure the office space is clean, safe, and well-maintained
• Liaise with building management, service providers, and vendors
• Coordinate facility maintenance and IT support requests
• Monitor office budgets and assist with invoicing or petty cash handling

Main requirements:

• University degree in Office Administration or any other related field
• At least 2 years of experience in a similar role
• Excellent working knowledge of Microsoft Office tools
• Outstanding communication and interpersonal skills
• Responsible and professional in respect to appearance, behaviour and conduct
• Organised, methodological with a high attention to detail
• Ability to maintain confidentiality in all situations

Benefit from:

• Attractive remuneration package
• Private health insurance
• Intellectually stimulating work environment
• Continuous personal development and international training opportunities

All applications will be treated with strict confidentiality!