About the Role

Do you enjoy turning chaos into order through systems thinking?
We’re looking for a Remote Executive Assistant (Independent Contractor) to support Mel Dorman, a real estate investor, author, and founder of the Seller Financing Academy.

This is a flexible part-time contractor role (approximately 30 hours per week) for a proactive person who enjoys building structures, automation systems, and communication processes that give leadership more time.

About Mel

Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through innovative real estate strategies. She manages a multi-million-dollar portfolio, leads a national coaching academy, and speaks at events frequently—everything requires strong behind-the-scenes coordination and system-based support.

Responsibilities

You’ll own the operational side of Mel’s world: managing her inbox and calendar, coordinating communications with students, and maintaining automation systems—with ownership, accuracy, and follow-through.

Executive Support

• Manage inbox and calendar: filter, prioritize, and draft responses

• Coordinate meetings, speaking engagements, and podcast appearances

• Organize travel and build itineraries

• Handle media requests and partnership outreach (bio, photos, and similar materials)

Systems & Operations

• Create and maintain SOPs to improve efficiency

• Set up automations in HubSpot, Zapier, and OnceHub

• Write and schedule newsletters, reminders, and announcements for students

• Track testimonials, affiliate payments, and digital assets

Seller Financing Academy Support

• Onboard new students and manage follow-ups

• Monitor student inboxes and questions, escalating when needed

• Manage student access, payment plans, and course communications

Property Administration Coordination

• Prepare lease agreements and renewals using approved templates

• Track rent increases and renewal timelines

• Organize monthly financial documents for accountants

You’re a great fit if you

✅ Enjoy building systems that help leaders thrive
✅ Feel confident writing and communicating in someone else’s voice
✅ Are proactive: identify what needs to be done before being asked
✅ Can manage multiple projects while staying focused on details
✅ Care about a values-driven business and its impact on the community

Required Qualifications

• 3+ years of experience as an Executive Assistant or Administrative Assistant

• Proficiency with Google Workspace, HubSpot (or a similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online

• Excellent written communication and strong attention to detail

• Comfort working independently and handling confidential information

• Be in a time zone overlapping with 9:00 AM to 1:00 PM Pacific Time

Plus Points

• Experience in real estate, AI automation, coaching, or online education

• Experience supporting thought leaders or course creators

• Some design or writing skills (newsletters, templates)

• Knowledge of seller financing or community-based entrepreneurship

Contract Details

• Independent Contractor (1099)

• Approximately 30 hours per week at $35 per hour

• Flexible schedule during business hours

• Monthly invoicing; quarterly renewal

• Potential for a long-term partnership for the right person

How to Apply

Please complete this application form: Link Here

You will be asked to:

1. Submit a 2-minute Loom video introducing yourself and sharing a system you’ve built

2. Explain your email filtering process for keeping an executive’s inbox organized

3. Write a 3-sentence response to a request to book a podcast

4. Share your time zone and your preferred work hours

We will contact qualified applicants to schedule interviews.