About the Role

Do you enjoy turning chaos into order through systems thinking?
We’re looking for a remote Executive Assistant (Independent Contractor) to support Mel Dorman, a real estate investor, author, and founder of the Seller Financing Academy.

This is a flexible, part-time contractor position (about 30 hours per week) for a proactive operator who loves building structure, automation, and communication systems that give leadership more time.

About Mel

Mel Dorman is a Portland-based entrepreneur and financial activist who helps people create community-centered wealth through innovative real estate strategies. She manages a multimillion-dollar portfolio, leads a national coaching academy, and speaks at events frequently—all of which require strong behind-the-scenes coordination and systems support.

Responsibilities

You’ll run the operational side of Mel’s world—managing inbox and calendar, student communications, and automation systems—using ownership, precision, and follow-through.

Executive Support

• Manage inbox and calendar: triage, prioritize, and draft responses

• Coordinate meetings, speaking engagements, and podcast appearances

• Arrange travel and create itineraries

• Handle media and partnership requests (bios, photos, and similar materials)

Systems & Operations

• Create and maintain SOPs to improve efficiency

• Set up automations in HubSpot, Zapier, and OnceHub

• Write and schedule newsletters, reminders, and student announcements

• Track testimonials, affiliate payments, and digital assets

Seller Financing Academy Support

• Onboard new students and manage follow-ups

• Monitor inboxes and student questions, escalating when needed

• Manage student access, payment plans, and class communications

Property Management Coordination

• Prepare leases and renewals using approved templates

• Track rent increases and renewal timelines

• Organize monthly financial documents for bookkeepers

You’re a Great Fit If You

✅ Enjoy building systems that help leaders thrive
✅ Feel confident writing and communicating in someone else’s voice
✅ Are proactive—you identify what needs to be done before being asked
✅ Can handle multiple projects while staying detail-oriented
✅ Care about values-driven business and community impact

Required Qualifications

• 3+ years of experience as an Executive or Administrative Assistant

• Skilled with Google Workspace, HubSpot (or a similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online

• Strong written communication and attention to detail

• Comfort working independently and handling confidential information

• Based in a time zone that overlaps 9 am–1 pm Pacific

Bonus Points

• Experience in real estate, coaching, AI automation, or online education

• Experience supporting thought leaders or course creators

• Some skills in design or copywriting (newsletters, templates)

• Familiarity with seller financing or community-based entrepreneurship

Contract Details

• Independent Contractor (1099)

• Approximately 30 hours/week at $35/hour

• Flexible schedule during business hours

• Monthly invoicing; quarterly renewal

• Opportunity for a long-term partnership for the right fit

How to Apply

Please complete this short application form: Link Here

You’ll be asked to:

1. Submit a 2-minute Loom video introducing yourself and sharing a system you’ve built

2. Explain your email triage process for keeping an executive inbox organized

3. Write a 3-sentence response to a podcast booking request

4. Share your time zone and preferred working hours

We’ll contact qualified applicants to schedule interviews.