Project Coordinator
This temporary position will be a project manager for multifaceted creative projects while coordinating and supporting the administrative functions of Gladstone’s Communications Team.
Project Management Responsibilities
- Utilizing Asana, manage the successful completion of various projects and events
- Project manage a dozen or more projects, simultaneously, using Asana
- Communicate effectively through the project life cycle
- Break projects into doable actions and set timelines
- Communicate due dates proactively across the team
- Liaise with community members to identify and define project scope with clear purpose and goals
- Assign tasks to community members, track, and communicate regularly on project status
- Take meeting notes and turn them into protect action plans
- Ensure community member’s needs are met as projects evolve
- Monitor project progress and handle any issues that arise
Administrative Support to the Vice President of Communications
- Schedule meetings and events
- Reconcile monthly credit card statements
- Process vendor checks and update the department’s budget
- Advise VP on project(s) progress and blockers
- Complete purchase orders for a variety of vendors, including catering and office supplies
- Document team procedures and processes
- Represent VP in meetings and with written correspondence
- Manage calendar requests and schedules meetings
- Coordinate meeting space, securing conference rooms
Other Administrative Responsibilities
- Serve as team liaison with various stakeholders
- Manage and approve event calendaring system
- Oversee project procurement management
- Issue all appropriate legal paperwork (e.g., contracts and terms of agreement)
- Schedule UPS deliveries
- Other duties as assigned
Skills
- Proven track record in project management
- Ability to self-direct and work independently
- Excellent analytical and problem-solving abilities
- Effective communication and interpersonal skills
- Time management skills with ability to meet deadlines
- Strong organizational skills with attention to detail
Requirements
- Experience using Asana project management software
- Strong interpersonal skills
- Excellent written and verbal communication skills
- Working knowledge of Microsoft Office Suite and G Suite
- High speed internet, quiet work environment
- Your own computer set up, including video and audio capabilities
Education and Experience
Bachelor’s degree in Marketing, Business, or Communications preferred
This role requests 40 hours per week commitment for 7 months. Compensation is $40/h.
