Job Profile Summary:

A high-caliber Senior Executive Assistant position supporting the President in AI, Technology, and Sustainability, requiring exceptional organizational abilities, strategic thinking, and advanced business acumen in the technology sector.

Key Responsibilities

• Executive Support & Strategic Partnership
• Act as a strategic partner to the executive by offering high-level support, resolving problems, and addressing preliminary issues.
• Exercise independent judgment and decision-making authority across a wide range of executive-level matters.
• Maintain comprehensive oversight of relationships with internal and external stakeholders, including the executive team, Board of Directors, and key business partners.
• Act as the primary point of contact for the executive’s office, managing all communications and inquiries.
• Schedule & Travel Management
• Orchestrate complex calendar management with strategic prioritization of commitments
• Coordinate wide-ranging domestic and international travel arrangements
• Plan and execute high-level meetings, including agenda development, logistics, virtual setup, and hospitality arrangements
• Business Operations & Communication
• Prepare and manage executive briefings for presentations to the Executive team, Board, and customers
• Collaborate with business unit leaders and corporate stakeholders to develop and refine presentation content and messaging
• Handle sensitive and confidential information with the highest level of discretion
• Manage expense reporting and assist with departmental budget oversight, adhering to all company policies
• Maintain and update executive SharePoint platforms and team documentation

Required Skills & Competencies

• Technical & Business Acumen
• Comprehensive understanding of business operations, strategic planning, and the IT hosting industry landscape
• Advanced proficiency in Microsoft 365 suite, with emphasis on:
• Outlook (calendar and email management)
• PowerPoint (presentation development)
• Teams (virtual collaboration)
• SharePoint (content management)
• Word (document preparation)
• Professional Capabilities
• Demonstrated strategic thinking and analytical problem-solving abilities
• Exceptional organizational and project management expertise
• Superior written and verbal communication skills
• Proven ability to manage multiple high-priority initiatives simultaneously
• Strong interpersonal skills with demonstrated ability to interact effectively at all organizational levels
• Ability to thrive in a fast-paced environment while maintaining attention to detail

Qualifications and Requirements

• Experience & Education
• 5-10 years of executive assistance experience, with C-Suite support strongly preferred
• High school diploma required; advanced education preferred
• Additional Requirements
• Flexibility to work occasional weekends and holidays in support of 24/7 operations
• Limited travel required (less than 10%)
• Ability to maintain strict confidentiality and exercise discretion
• Experience managing sensitive communications and relationships

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