At Hopin, we’re reimagining events. Our mission is simple:we exist to make the world feel closer.
Founded in 2019, Hopin brings brands and communities together around highly interactive and engaging experiences. We believe that people should have access to the conversations, moments and ideas they care most about, no matter where they are. Through our highly scalable platform, participants are able to learn, engage, and connect from anywhere in the world.
Hopin started as a virtual events solution but we have since meaningfully expanded our offering from virtual events to hybrid and in-person events, as well as video and workplace collaboration products. This growth has been fueled by a series of strategic acquisitions, including: Boomset – an all-in-one event management platform; Attendify – advancing Event Marketing products; StreamYard – unveiling a video production Studio; video hosting service Streamable and video technology company Jamm.
Listed as one of the 2021 Fast Company Best Workplaces for Innovators, Hopin has scaled to 800+ employees working remotely across 47 countries. Valued at $7.75B, Hopin raised a $450M Series D round of financing and is backed by top tier investors, including Arena Holdings, Altimeter Capital, Adam Street Partners, Untitled Investments, XN Capital, Andreessen Horowitz, DFJ Growth, General Catalyst, GIC, IVP, Northzone, Salesforce Ventures, Slack, Temasek and Tiger Global.
The Role
Hopin is seeking an Administrative Assistant to serve as a partner to our VP of Engineering and the wider eng leadership team. You will be at the core of the department’s operations and activities. Your work will enable the engineering department to maximize their productivity by simplifying collaboration and connection with one another. You will partner with your leaders to help them achieve their goals and objectives as well as work with other admins in the Events org. The ideal candidate for this role will be friendly, energetic, personable and willing to take the initiative to jump in and assist with issues as they arise.
About You
- Understand the business preferences and priorities of your leadership team in order to best support their time
- Experience in managing multiple diaries with strong attention to precision & detail
- Lead and coordinate logistics for internal and external meetings, go-to person for team questions
- Manage inquiries quickly, proactively, and follow through on tasks to successful completion
- Support your leaders in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
- Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders
- Assist with special projects as needed
- Recognize operational weaknesses and help sharpen processes or develop new ones
- Collaborate with other members of the admin team to provide seamless support for the company
What We’re Looking For
- 5+ years experience as a Administrative/Team Assistant
- Experience of working within Engineering or Product orgs
- Have background managing meeting prep & dynamic calendars
- Exceptional attention to detail
- Ability to consistently contribute in a high-paced, changing work environment, with the ability to prioritize multiple functions and tasks and manage work time efficiently.
- Capacity to navigate, digest, and make decisions amidst uncertainty
- Technologically savvy with the ability to quickly learn new applications and tools
- Possess discretion and sensitivity towards confidential information
- Proactive and motivated to emphasize on current processes and build efficient systems
- Understand the highly adaptable nature of support work and are comfortable with being available as needed.
The Offer
- Competitive salary
- Fully remote, global team
- Flexible schedules
- Laptop assigned, Mac or Dell (Windows)
- Health Insurance Support
- Parental Leave
- Monthly Wi-Fi stipend
- $800 USD for Home-Office set up
- $1500 USD for Learning & Development
At Hopin, we’re committed to cultivating an environment that promotes equality, diversity, and inclusion. We are a global community and we believe our unique qualities must be celebrated as they are critical to our innovation. It’s essential to us that you bring your authentic self to work every single day, no matter your age, ethnicity, religion, citizenship, gender identity, sexual orientation, disability status, neurodiversity, or otherwise. Inclusion isn’t just an initiative at Hopin. We strive to embed it not just into our core values but throughout our entire ecosystem.
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