Time zones: EST (UTC -5), CST (UTC -6), MST (UTC -7), PST (UTC -8), AKST (UTC -9), HST (UTC -10)

1. Administrative Support:
   • Manage and prioritize email correspondence, calendar appointments, and scheduling requests.
   • Organize and maintain digital files, documents, and records, ensuring easy access and retrieval of information.
   • Assist with data entry, spreadsheet management, and generating reports as required.
2. Communication and Correspondence:
   • Respond to inquiries and handle routine communications promptly and professionally.
   • Draft, edit, and proofread emails, memos, reports, and other documents with accuracy and attention to detail.
   • Maintain an organized system for tracking and following up on tasks and deadlines.
3. Calendar and Schedule Management:
   • Coordinate and manage calendars, scheduling meetings, appointments, and conference calls.
   • Prepare meeting agendas, take minutes, and distribute relevant materials to participants.
   • Proactively manage conflicting schedules and provide timely reminders to ensure smooth operations.
4. Travel and Logistics Coordination:
   • Assist in making travel arrangements, including flights, accommodations, and ground transportation.
   • Prepare detailed itineraries and ensure all necessary arrangements are in place for a seamless travel experience.
   • Handle any changes or unexpected situations that may arise during travel.
5. Project Support:
   • Collaborate with team members to support various projects, assisting with research, data collection, and presentation preparation.
   • Track project milestones and deliverables, providing regular updates to relevant stakeholders.
   • Coordinate virtual meetings, webinars, and events, including logistical arrangements and technical support.
6. Relationship Management:
   • Build and maintain positive relationships with internal and external stakeholders.
   • Liaise with clients, partners, and vendors as necessary, ensuring effective communication and timely responses.
   • Coordinate meetings and follow-up actions, ensuring all necessary documentation and resources are available.

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, including accurate grammar and spelling.
• Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration platforms.
• Attention to detail and ability to maintain a high level of accuracy in all work.
• Ability to handle sensitive information with confidentiality and professionalism.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Strong problem-solving skills and ability to adapt to changing priorities and deadlines.
• Availability to work remotely, with a stable internet connection and necessary technology infrastructure.
• Bachelor’s degree or equivalent qualification preferred.