Who we are?

Silverfin is a cutting-edge cloud software solution built by accountants, for accountants.

Founded in 2013, Silverfin was created to solve the frustrations of manual, error-prone processes in analysing financial data and compliance. From day one, we’ve been a cloud-first platform with an open API architecture, leveraging structured data to transform how accountants work.

Our mission is simple: to enhance and support the accountancy profession through AI and automation, ensuring accountants remain relevant and respected in the future of finance.

In 2023, Silverfin became part of the Visma Group, joining one of Europe’s leading providers of cloud software. This partnership strengthens our ability to innovate and expand our impact within the accountancy industry.

Today, Silverfin is trusted by over 930 firms across 16 countries. Our clients include all of the Big 4 accounting firms, as well as leading global networks like BDO, PKF, Baker Tilly, Grant Thornton, and Moore.

Headquartered in Ghent, with offices in London, Luxembourg, and Gouda (NL), we’re a team of over 180 people – including a diverse remote engineering team working across multiple time zones – all working together to drive innovation in accounting.

How would you support our success?

Your role

Are you passionate about creating an inspiring workplace and fostering a strong company culture? We are looking for an Office & Culture Coordinator to join our team!

In this role, you will be at the forefront of shaping our work environment across multiple locations in Belgium, the Netherlands, the United Kingdom, and Luxembourg, ensuring that our office is a welcoming, well-organised, and engaging space where employees feel supported and motivated. From managing office operations to planning memorable events, you’ll play a key role in shaping the employee experience.

You will take ownership of office management, company culture initiatives, and event planning, ensuring that employees have the resources and environment they need to thrive. Whether it’s organising team-building activities, improving office facilities, or enhancing day-to-day workplace operations, your work will directly contribute to a positive and productive atmosphere.

This role works closely with the People Operations & Fleet Coordinator, ensuring seamless collaboration across workplace experience and HR-related operations. At times, you may also assist with HR and administrative matters to support employees and maintain smooth operations.

If you love working in a dynamic, people-centric environment and have a passion for office culture, employee engagement, and operational excellence, we’d love to hear from you!

Your responsibilities

• First Point of Contact & Key Role in Workplace Environment: Act as the first point of contact for both internal and external stakeholders, playing a key role in creating a welcoming and efficient work environment.
• Office & Facility Management: Take full ownership of office facilities, ensuring timely maintenance, repairs, and improvements to create a comfortable and efficient workspace by overseeing day-to-day operations, vendor relationships, and office upkeep for our various locations. Including maintaining office supplies and equipment. Lead and coordinate office renovation or redesign projects to enhance the workplace environment.
• General Administrative & Operational Support: Assist and support the People Team with administrative and operational tasks.
• Culture & Employee Experience: Drive initiatives that strengthen company culture and employee engagement, ensuring a positive and inclusive work atmosphere.
• Recognition Initiatives: Manage and develop employee recognition programs (such as the Dino Program) to celebrate achievements and foster team spirit.
• Events & Team Activities: Plan and execute local and company-wide events, including team-building activities, celebrations, and cultural initiatives that bring employees together.
• Communication & Community Building: Ensuring strong internal communication and fostering a sense of community within the workplace.
• Health & Safety: Ensure the office complies with health and safety regulations, proactively addressing workplace safety concerns and implementing necessary protocols, including taking on the role of internal prevention advisor.
• Continuous Improvement & Best Practices: Stay ahead of industry trends and best practices, proactively seeking ways to enhance the overall workplace experience.

What will support your success?

• 1-3y of experience in office management, facility management and/or event coordination.
• A natural collaborator with outstanding organisational skills and a knack for juggling multiple priorities with ease.
• Exceptional communication and interpersonal skills, with the ability to build rapport and relationships across all levels of the organisation.
• Fluency in Dutch and English.
• A problem solver with a keen eye for detail and a commitment to excellence.
• Proficiency in Google Docs and Sheets; experience with HR management software (e.g., HRIS) is a plus.
• Excellent judgement, discretion, and ability to handle sensitive matters with care.
• Pragmatic, solution-oriented mindset with a proactive approach.
• Resilience and adaptability in a fast-paced, evolving environment.
• Act as an ambassador for the company, embodying the culture and living our values.

We care for you

• Be part of something bigger – Join a growing SaaS company that’s now proudly part of Visma, Europe’s leader in mission-critical cloud software.
• A connected team, wherever you are – Take part in regular team activities, retreats, and offsites to keep our culture thriving.
• Grow with us – Take advantage of career development opportunities and a personal training allowance to support your growth.
• Time to recharge – Enjoy our company-wide Wellbeing Days off each month (reviewed annually).
• Fair compensation – Receive a competitive rewards package with benefits tailored to your role.
• Flexibility with connection – We have a hybrid setup, with a minimum of two days a week in the office. However, we understand that life can be unpredictable, so we offer flexibility to accommodate unexpected events. Our offices in Belgium (Ghent), the UK (London – Old Street / Shoreditch), the Netherlands (Gouda), and Luxembourg provide great spaces to collaborate and connect. This role requires being present in our office in Ghent. However, occasional working from home may be possible, offering flexibility while ensuring engagement and collaboration with the team.

How we work

At Silverfin, we’re an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We’re committed to elevating talent by creating an environment where we can all thrive together.

We have a unique culture with our values ​​as the backbone:

Who we are – Authentically human

How we think – With a growth mindset

How we act – Bravely, side by side

How we win – By doing what we love

At Silverfin we make our own way. We are constantly looking for new and innovative ways to move forward. Continuous learning and development is encouraged to support your personal and professional growth.

At the same time, this opens up many new opportunities that allow our people to grow with Silverfin, and often faster than with other companies. So many ambitious team members have already found their way to a new challenge within Silverfin.

We want you to reach your full potential. To get you there, we don’t want to think in boxes and over-structure things. So your options are not limited to 1 team or 1 career track. Your talent, motivation and potential play a crucial role in evolving across the teams into new roles.