Location: Remote (Global, LATAM strongly encouraged)
Employment Type: Full-Time
Schedule Requirement: Must overlap ≥3 hours with 9 a.m.–4 p.m. Mountain Time (Boise, ID).
Compensation: $2,000–$3,000 USD/month (depending on experience) + benefits

About Harkla

At Harkla, our mission is simple: help families raise happy and healthy children with special needs
We do this through:

• Free educational content (YouTube, podcast, social media)

• Online CEU courses for therapists, parents, and educators

• High-quality sensory products

We are a systems-driven, fully remote team that values autonomy, responsibility, and impact.

The Role

We’re looking for a Senior Executive Assistant to directly support our CEO across Harkla and a new supplement company.

This is not a traditional admin role. You’ll act as a force multiplier—managing communications, running the first half of hiring processes, driving projects forward from vague direction, and ensuring the CEO and team stay unblocked.

If you’re detail-oriented, proactive, and thrive in a fast-paced, mission-driven environment, this is an opportunity to make a big impact.

Responsibilities

• Manage inbox and calendar; draft and send emails on behalf of the CEO

• Prepare agendas, take notes, and track follow-ups from meetings

• Coordinate audits, insurance, tax filings, and vendor invoicing

• Maintain Google Sheet trackers for deadlines and cash flow

• Manage payments under a set threshold (authority grows over time)

• Keep team members unblocked by ensuring CEO delivers approvals/data on time

• Run first half of hiring: job posts, screening, first-round interviews

• Support onboarding logistics (Slack, Asana, Gusto, Notion setup)

• Assist with travel booking and select personal logistics (e.g., household vendors, Airbnb comms)

• Research and structure projects (e.g., new CEU opportunities) into Asana plans

Qualifications

• 5+ years supporting a CEO, founder, or senior executive

• Excellent written and spoken English; able to draft in the CEO’s voice

• Proficiency with Google Suite, Slack, Asana, Notion, and Gusto

• Strong Google Sheets/Excel skills (6–7 out of 10 or higher)

• Comfortable using AI tools like ChatGPT to speed up work

• Proven ability to run projects from idea to execution with minimal oversight

• High discretion with sensitive information

Benefits

• $2,000–$3,000 USD/month compensation (depending on experience)

• Team profit-sharing bonus after 6 months (avg. $533/month in 2024)

• 20 working days PTO + paid holidays (exchangeable for local holidays)

• Covered expenses: technology, software, and professional education