We are looking for a Chief of Staff who is strategic, detail-oriented, and a natural leader to join our Executive Leadership team. The ideal candidate will thrive in a fast-paced, highly collaborative, and exceptionally dynamic environment, and will be excited to coordinate strategic initiatives, advise the CEO, and drive operational excellence across the organization. Strong organizational skills, executive-level communication, and strategic thinking are essential, as is experience providing executive support, managing operations, and leading cross-functional teams. You must be able to handle multiple high-priority projects, adapt to shifting priorities, and effectively represent senior leadership. If you’re passionate about improving operational efficiency and aligning strategy—and enjoy supporting developers in getting their games to market—we’d love to hear from you!

Xsolla is a global commerce company that provides powerful tools and services to help game developers overcome challenges in the video game industry. From indie studios to AAA publishers, companies partner with Xsolla to fund, distribute, market, and monetize their games. Driven by a belief in the future of video games, Xsolla is committed to bringing opportunities together and continuously creating new resources for creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped more than 1,500 game developers reach players and grow their businesses worldwide. With multiple paths to success, developers have everything they need to enjoy the game. Learn more at https://xsolla.com.

Responsibilities:
– Coordinate the execution of strategic initiatives to ensure alignment with company goals.
– Serve as a strategic advisor to the CEO by providing insights, proposing solutions, and supporting key decisions.
– Plan and direct administrative, financial, and operational activities for the CEO.
– Oversee and streamline agency operations and procedures.
– Prepare and compile materials for board meetings, leadership meetings, and other executive needs.
– Lead a multidisciplinary team, promoting collaboration and high performance.
– Represent the CEO in meetings and in communications with internal and external stakeholders.

Qualifications & Skills:
– Bachelor’s degree (or equivalent) in Business Administration, Communications, Marketing, or a related field, plus two (2) years of experience as an Executive Assistant or in a related role.
– Proficiency with office productivity tools including Confluence, Jira, Miro, Slack, Microsoft Teams, Microsoft Office (Outlook, Excel, PowerPoint), and Google Workspace (Docs, Sheets, Calendar, Slides) to manage executive calendars, prepare reports, and coordinate documentation and presentations.
– Familiarity with CRM and project management platforms such as Salesforce, Asana, and Trello to support cross-functional communication and track internal initiatives.
– Experience using travel and expense tools to manage complex travel plans and submit expense reimbursements through SAP Concur and Expensify, ensuring policy compliance and timely documentation.
– Experience with corporate event planning and logistics, including coordinating executive meetings, offsites, and company-wide events (scheduling, vendor management, budgeting, and execution logistics) using Excel and Google Sheets.
– Ability to manage document and contract workflows involving sensitive materials using tools such as DocuSign, Dropbox, and SharePoint, ensuring version control, secure storage, and timely follow-ups.
– Experience with operational reporting and data support, including compiling internal reports, project trackers, and business summaries in Excel and Google Sheets to help senior leadership make decisions.

Salary: $123,900 – $160,000 per year

Benefits:
We’re committed to creating a supportive environment and prioritizing the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision coverage, unlimited Flexible Time Off, and an individualized career roadmap for each employee. We also invest in professional development through training and educational opportunities to help our team thrive both personally and professionally. Together, we’re not only building a business—we’re creating a community that values creativity, collaboration, and the transformative power of play.

Equal Employment Opportunity Statement:
Xsolla is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected characteristic. We consider qualified applicants with criminal histories in accordance with the Fair Chance Act.

Criminal History Consideration:
For the Chief of Staff role, we will conduct a background check that may include:
– Criminal history check
– Employment verification
– Education verification

Relevance to Job Responsibilities:
This background check is relevant to the role because it involves:
– Working with vulnerable populations
– Handling sensitive financial information, managing budgets, and accessing funds
– Accessing confidential company data
– Ensuring compliance with regulatory requirements

Rights Under the Fair Chance Act:
Applicants are encouraged to ask about their rights under the Fair Chance Act. If you have questions about our hiring practices, contact careers@xsolla.com.

By submitting this job application, you consent to Xsolla processing your data for career-related inquiries and potential employment opportunities. We process your data in accordance with our Privacy Notice for Job Applicants at https://xsolla.com/candidate-privacy-notice. For questions about your data privacy, email careers@xsolla.com.