Overview
We’re looking for a Chief of Staff who’s not just organized but passionate about making a real impact—someone ready to be a strategic partner, championing meaningful initiatives, and helping everyone grow. At GrowthX, you’ll work directly with the CEO, playing a crucial role in ensuring that our leadership team functions effectively and the entire organization runs smoothly.
(This is a fully remote role, requiring at least 5 hours of overlap with the West Coast.)
Quick Intro on GrowthX
At GrowthX, we help companies reinvent their Content strategies by combining AI with expert support. We’ve been in semi-stealth mode since May, achieving rapid growth by delivering exceptional value to our customers. In just a few months, we’ve scaled to $3M in ARR, partnering with well-known companies and brands.
We believe in the transformative power of AI-native services to change how work is done. We start with valuable jobs that need doing, and we work backward to apply the right mix of AI and human expertise to get it done more effectively. Our mission is simple: to amplify the productivity of knowledge workers by combining smart AI workflows with the best human insight and talent.
The Role
We’re seeking a Chief of Staff who will work side-by-side with our CEO, ensuring every strategic initiative lands with impact. This role is about making the important things happen—streamlining operations, solving challenges, and moving the company forward with intention.
Who You Are
You see the big picture but never lose sight of the details that matter. You thrive on taking action, empowering others, and elevating the whole team through your efforts. You’re highly organized, a strong communicator, and most importantly, you’re ready to jump in and tackle any challenge, bringing strategic thinking and practical problem-solving to every aspect of GrowthX.
Key Responsibilities
- Operating Cadence & Accountability: Establish and maintain the rhythm that keeps us moving forward. Create rituals that hold us accountable—track progress, identify improvements, and ensure we’re always learning. Act as a “culture whisperer,” making sure our values shine through, surfacing what matters to people, and fostering a culture of openness and support.
- People Operations and Talent Acquisition: Set up People Operations to attract and retain top talent. Actively participate in hiring to align team growth with business needs, and foster a collaborative, results-oriented culture focused on technical excellence and customer satisfaction.
- Strategic Partner to the CEO: Be the trusted right-hand for the CEO, turning ideas into reality and ensuring the most important work moves forward. You’ll lead major initiatives, whether it’s launching new products, driving fundraising, or stepping in where leadership is needed—you’re there to see it through and make a lasting impact.
- Executive Coordination & Communication: Keep the CEO and leadership team on track—managing schedules, meetings, and priorities. Be the bridge that connects internal and external stakeholders, making sure every voice is heard and everyone stays aligned.
- Operational Optimization & Process Improvement: Seek out the kinks in our system and fix them. Establish workflows that don’t just work but elevate how we operate. You make sure our systems are as efficient, scalable, and accountable as possible.
Your Day-to-Day
- 25% – Executive & Strategic Support: Manage schedules, meetings, logistics, and support the CEO in translating ideas into actionable plans.
- 15% – Driving Key Initiatives: Lead and oversee major company projects, working across teams to ensure timely and effective execution.
- 20% – Communication & Coordination: Facilitate clear communication between leadership and stakeholders, prepare for meetings, create agendas, take notes, and track follow-up items.
- 20% – People & Culture: Set up People Operations processes, participate in talent acquisition, and foster a positive company culture.
- 20% – Process Improvement & Operational Cadence: Spot inefficiencies, implement better processes, and maintain a consistent cadence of meetings and rituals to review progress, ensure accountability, and drive continuous improvement.
What You Bring
- Strategic Execution & Leadership: Experience in consulting, operations, or similar roles in fast-growing companies or agencies. Ability to turn goals into actionable projects, define objectives, allocate resources, and drive results.
- Operational Optimization: Proven ability to establish efficient workflows, prioritize accountability, and ensure scalable growth.
- Organizational Prowess: You are insanely organized, never drop the ball, and have perfect follow-through. You thrive in managing multiple priorities and moving parts without missing a beat.
- Strategic Mindset: You understand how pieces fit into the broader picture and can connect dots others might miss.
- Leadership: You know how to get people aligned, driving initiatives forward even when you have no formal authority.
- Executive Support Experience: You’re experienced in supporting C-level leaders, managing complex schedules, and organizing logistics.
- Communication Skills: You excel in async communication, with impeccable writing and verbal skills. You know how to articulate and simplify ideas, ensuring everyone’s on the same page, regardless of time zones or mediums.
- Problem-Solving Attitude: You’re proactive, anticipating issues before they become problems and always thinking a few steps ahead.
- Adaptability: You excel in a fast-paced, evolving environment, staying calm under pressure and pivoting when needed.
- Discretion and Integrity: You can handle confidential information with absolute care and professionalism.
Nice to Haves
- Tech Startup Experience: Familiarity with tech or fast-paced startup environments, ideally at early-stage companies.
- Financial/Operational Tools: Comfort with financial modeling or tools used for operational analysis.
- Remote Work Experience: Ability to work effectively and autonomously in a remote setting.
- Knowledge of AI Tools: Openness to leveraging AI tools for productivity and workflow improvements.
Why GrowthX?
Join us at a crucial moment in our journey. You’ll be part of a company that’s not just growing fast but growing with purpose. We’re here to transform how businesses think about go-to-market strategies, and we need someone ready to help shape that future. Your ideas will have weight, your actions will drive change, and together we’ll redefine what’s possible with AI-lead growth.
Benefits
- Remote Work: Work from anywhere, with at least 4 hours overlap with US Pacific Time.
- Unlimited Vacation: We encourage taking at least 15 days off each year.
- Professional Growth: Access to training and coaching to develop your skills.
- Innovative Environment: Work with advanced AI and contribute to digital growth strategies.
How to Apply
If you’re excited about making a real impact and being at the heart of our company’s growth, we’d love to hear from you.
Request 1: Introduce Yourself
Please introduce yourself to us as a potential fellow GrowthX team member. What’s your story? 🙂 Writing and communication are top skills we prioritize for this role. Feel free to be creative, and include answers to these questions:
- What motivated you to apply for this role?
- Why do you think you’d be excited to work at GrowthX?
- How would you describe what makes a great Chief of Staff?
Request 2: Implementing Strategic Change:
Can you describe a situation where you helped implement a strategic change that positively impacted the organization?
Request 3: Prioritizing CEO’s Time
What is your approach to prioritizing competing demands on the CEO’s time and priorities? Please explain your thought process and approach in detail.
Request 4: Confidentiality Scenario
How do you measure success in the Chief of Staff role?
Request 5: Compensation & Expectations
What is your salary expectations? What’s most important to you in your next role and why?
Our team usually reviews applications within a week, and we’ll get back to every applicant regarding the outcome and next steps.
Looking forward to hearing from you.
Apply info ->
To apply for this job, please visit apply.workable.com
