Position Summary

The Director of Operations is responsible for overseeing all financial operations, including budgeting, forecasting, and compliance, while ensuring accurate financial reporting and risk management. This role also encompasses managing the company’s payroll and benefits administration, coordinating IT systems, overseeing marketing budget and collaborating with various departments to optimize project management, vendor relations, and organizational efficiency.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Financial Oversight

• Manage overall financial operations, including budgeting, forecasting, and financial planning.
• Ensure accurate financial reporting and adherence to accounting standards and regulations.
• Monitor cash flow and manage financial risks, collaborating with the Senior Financial Analyst to implement effective financial strategies.

Bookkeeping

• Oversee daily bookkeeping activities, including accounts payable and receivable, general ledger maintenance, and reconciliations.
• Ensure timely and accurate recording of all financial transactions.

Payroll and Tax Administration

• Act as the main contact with the PEO regarding payroll, ensuring compliance and accuracy in payroll processing while addressing employee concerns.
• Oversee payroll data integration into financial systems, evaluate PEO performance, and communicate payroll policies to staff.

Employee Compensation and Benefits Administration

• Act as the main contact with PEO regarding employee compensation and benefits.
• Evaluate and recommend competitive compensation structures and benefit packages to leadership.

IT Systems and Software Management

• Manage the IT infrastructure, ensuring that technology systems are efficient, secure, and aligned with the company’s operational needs.
• Oversee financial accounting and project management software, ensuring systems are up-to-date, efficient, and meet the needs of the organization.

Project Management Oversight

• Oversee the project management tool to ensure accurate timekeeping for billable hours, monitor comments, and facilitate overall management and utilization of the software by team members.
• Provide training and support for users, ensuring compliance with software procedures, generating reports for management, and addressing any issues or improvements related to the tool’s functionality.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field required.
• Certified Public Accountant (CPA) preferred.
• A minimum of 5-10 years of progressive experience in finance and administration, including at least 3 years in a managerial or leadership role.
• Experience in financial reporting, budgeting, and compliance within a similar industry.
• Proficiency in financial management software and accounting principles (e.g., GAAP).
• Strong skills in spreadsheet software (e.g., Microsoft Excel) and financial reporting tools.
• In-depth understanding of financial regulations and legal compliance related to accounting.
• Knowledge of project management principles and financial analysis techniques.
• Excellent verbal and written communication skills for presenting financial information and reports to stakeholders.
• Strong analytical and problem-solving abilities to assess complex financial data and make informed decisions.
• Ability to manage multiple tasks and projects simultaneously while meeting deadlines.
• Strong relationship-building skills to collaborate with various departments and external stakeholders.