🔥 Streamline and Strengthen Our Operations! 🔥

Are you a proactive, detail-focused person ready to manage operations for a fast-paced, remote-first technology company?
Power Diary is a growing, values-driven Australian tech business, and we offer the right environment to help your career thrive—while also supporting healthcare.

What is the role?

We’re seeking a highly organised Accounts and Operations Coordinator to oversee day-to-day business activities and administration. If we had an office, this would be an Office Manager role. You’ll help ensure everything runs smoothly and support different areas of the business as needed. In this position, you’ll use Xero and other tools to coordinate and process accounts payable, payroll, and bank reconciliations.

This role is expected to be around 20 hours per week. Since it’s a new position, there’s also potential for it to grow over time. You’ll have the chance to share your skills and ideas to help build an exceptionally efficient company.

What will you do?

Your daily responsibilities will include:
– Processing accounts payable and liaising with all departments on requirements
– Coding invoices and expenses to track business spending
– Working with department leads to optimise spending
– Handling bookkeeping tasks: entering receipts and payroll into our accounting system (Xero), completing bank reconciliations, and helping prepare monthly reports
– Supporting payroll preparation
– Assisting with implementing new processes to improve efficiency and accuracy
– Reviewing subscriptions and tools, discussing needs with business leaders, and researching the best options
– Managing team lifecycle administration, including onboarding, offboarding, generating letters, and updating the HR system

Who are we looking for?

The ideal candidate is exceptionally organised. You can manage an ongoing workload, improve processes, and collaborate effectively. Ideally, you will have:
– Experience in accounts operations in a similar role or setting
– Experience managing payroll for a similar-sized Australian organisation
– Strong knowledge of Australian financial systems and requirements
– Excellent communication and collaboration skills
– The ability to stay organised and communicate effectively in an asynchronous, remote environment
– Strong project management skills
– A self-starter mindset with the ability to manage your time across competing priorities

Why you’ll love working at Power Diary

When you join Power Diary, you’ll enjoy benefits such as:

✅ Work from anywhere
Power Diary has been distributed for years. We hire talented people from around the world—not just those within easy commuting distance. If you like working from home (or anywhere), you’ll fit right in.

✅ Paid time off
We believe balance matters. Our permanent team members receive 30 days of paid leave, and we encourage you to take it.

✅ Flexibility
Need to drop the kids at school or take a mid-day class? No problem. We only require availability for agreed core hours to collaborate with colleagues and meet service needs—otherwise, your time is yours.

✅ Competitive pay
We aim to hire the best people wherever they are, and we invest in our team. You’ll receive competitive compensation for your contributions.

✅ Results-driven
We dislike unnecessary bureaucracy. We focus on building and supporting great software that helps our customers—and ultimately their clients. As we grow, we stay agile and keep things efficient.

✅ Learning & growth
We strongly support personal development, and our team continuously learns and upskills across many areas. Innovation is part of our culture, and we welcome new ideas from everyone.

✅ A supportive, inspiring team
We genuinely care about our team and hope you will too. While we work remotely, our team collaborates closely, and we make time to know and support one another.

✅ Meaningful work
We consistently hear from customers who are relieved they found Power Diary. Many describe us as a “life saver” or “game changer,” and it feels great to be part of helping healthcare professionals get the support they need.

About Power Diary

Power Diary is a leading healthcare practice management system used in Australia, New Zealand, the United Kingdom, the United States, and Canada.
Our mission is simple: provide health practitioners with the best practice management software that makes running a practice easier and more rewarding.

Our customer base is growing, and we’re looking for smart, passionate people to join our global team. If you’re genuinely excited to help healthcare practitioners do their work and want to be part of a distributed organisation, we’d love to hear from you.

As a healthcare company, we care just as much about our workforce as we do about our clients and their patients. You’ll join a fun, inclusive workplace with a dedicated and driven team. Although we’re still relatively small, we’re self-funded and growing strongly—making this an exciting time to join Power Diary.

For more information about Careers at Power Diary, see the careers page here.

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