About Filecoin Foundation Filecoin Foundation (FF) is an independent organization that facilitates governance of the Filecoin network, funds critical development projects, supports the growth of the Filecoin ecosystem, and advocates for Filecoin and the decentralized web. In 2017, the creators of Filecoin envisioned that an independent Filecoin Foundation would serve as the long-term governance body for the Filecoin Ecosystem. They gave the Foundation the mandate to “grow an open ecosystem for decentralized storage” and to “give developers an open and sustainable platform to build, enhance and monetize those services.” They wanted the Foundation to be modeled on Foundations for other open source projects like the Apache Software Foundation, the Mozilla Foundation and the Linux Foundation. The Filecoin Foundation operates independently of Protocol Labs, the organization that designed and built the Filecoin network. As a member of our early-stage team, you will have the opportunity to help define our growth as the organization scales. At Filecoin Foundation, we are a fully remote organization and support a remote, collaborative, and inclusive working culture from anywhere in the world. Executive Assistant
To support Filecoin Foundation’s Founding Officer. Job Description
Filecoin Foundation is looking for a dynamic and highly-organized Executive Assistant who is proactive and motivated. Exceptional communication and interpersonal skills and the ability to seamlessly manage multiple priorities will be critical to succeed in this role. Your day to day will primarily consist of managing and prioritizing a steady stream of requests, meetings, and trips, as well as anticipating how your Executives want these priorities to be handled. You will also need to be comfortable interacting with high-level executives in addition to balancing the needs and requirements of multiple parties and being confident and prepared to pitch in wherever necessary. If you thrive in a fast-paced environment and have in-depth knowledge of Google apps for business, this role is for you. Responsibilities
Manage the executive’s calendar for efficiency in professional and personal priorities, coordinating all meetings and calls both domestically and internationally.
Monitor executive’s inbox meticulously and thoughtfully, highlighting action items and follow ups, as well as ghost writing on the executive’s behalf when required.
Monitor multiple messaging platforms on an ongoing basis for executive’s requests and tasks.
Prepare notes, agendas, and gather relevant information and documents for meetings.
Support Events department for offsite events. Manage executive’s logistics for such events, including travel and onsite support when requested.
Manage and book all related travel requests on behalf of the executive and coordinate appropriate travel and expenses for reimbursement.
Track action items and key issues to closure with a high degree of integrity and accountability.
Follow up with executive’s direct reports for project status and action items.
Continuously look for ways to bring the organizational threads together for a cohesive big-picture overview.
Work with a diverse range of individuals at all levels in the organization.
Provide back-up to other organizational EA’s when needed.
Assist with special assignments and projects as needed.
Light personal assisting tasks from time to time.
Your Profile
3+ years experience supporting one or more executives or other relevant experience working directly with executives
Bachelor’s degree or equivalent work experience
Highly organized and detail-oriented with complex calendar management experience
Ability to manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs.
Excellent verbal and written communication skills and interpersonal skills
Strong Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools such as Zoom and Google Meet
Creative, flexible, and innovative team player with the ability to take initiative
Comfortable working in a decentralized environment, with non-traditional hierarchy structure
Able to handle highly sensitive and confidential material
Ability to work autonomously and make decisions as needed
Open to working flexible hours when needed
Must Haves
Quick and avid learner – able to quickly process and synthesize information; curious and willing to roll up your sleeves and dive into unknown
Proactive self-starter – able to take initiative to solve problems while knowing when to ask questions and leverage others; always thinking one step ahead
Communicator – concise and strong communication skills, both verbal and written
Collaborative – work well with anyone from analysts to senior leaders
Unstructured problem solver – able to work in the gray with limited context, while identifying sustainable solutions to solve complex business issues
Innovative – no limits mindset, creative and innovative solutions; constantly thinking about ways to improve current processes
Detail-oriented and organized – rigorous project management and organization to drive to timelines and keep stakeholders aligned
The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At Filecoin Foundation, total compensation includes base salary, FIL/Tokens and exceptional benefits and perks. A reasonable base salary estimate of the current range for this positions is $110,000 – $135,000.
