We are seeking a detail-oriented and proactive Office Coordinator to support the smooth operations of our office and create a welcoming, efficient environment for both employees and visitors. This role is ideal for someone with a positive attitude, strong organizational skills, and the ability to multitask in a dynamic environment. This role is central to our day-to-day office operations, supporting not only office logistics, but also HR initiatives, travel, events and will be the first point of contact for visitors and staff.

Your Challenge

• Welcome and assist guests and external visitors, upholding a high standard of professionalism and hospitality.
• Serve as the main point of contact for all office-related queries, issues and communications, ensuring a timely and professional resolution.
• Manages office supplies and inventories, schedules, office logistics and general organization.
• Coordinate with vendors, maintenance teams, and service providers to ensure smooth operations.
• Plan and coordinate regular office maintenance and support occasional office refurbishments.
• Coordinate travel arrangements for employees, board members, and guests, including flights, accommodations, and transport.
• Ensure travel policies are followed and assist with documentation when needed.
• Help schedule and coordinate logistics for company meetings, including board meetings, leadership offsites, and all-hands.
• Ensure health and safety policies and procedures are up to date and compliant with local regulations.
• Conduct regular checks and maintain documentation for office health and safety compliance.
• Support the onboarding process for new employees, including first-day welcome, desk setup, equipment coordination, and basic orientation.
• Assist the HR and Communications teams in planning and organizing internal events, celebrations, and HR initiatives.
• Support in-office employee engagement activities and wellbeing efforts.
• Coordinate travel arrangements for employees and board members as required.
• Support the onboardingprocess for new employees with first day meet and greets, desk setup, equipment, and basic orientation.
• Handle all post, incoming and outgoing mail and deliveries.
• Assistthe HR and Communications teams in the planning and organizing of events and HR initiatives.
• Assist with HR administrative tasks as needed.

To do it, you will need

• 1+ year of experience in office coordination, administration or similar role isrequired
• Strong communication and interpersonal skills
• Excellent organizational and time-management skills.
• A proactive, solution-oriented approach with attention to detail.
• Comfortable handling confidential information with professionalism and discretion.
• Ability to prioritize tasks and work independently in a fast-paced setting.