About us Pool Maintenance Labs (PML) is a remote-first not-for-profit company whose public objects include education, advocacy, research and experimentation in support of liquid staking technologies. PML is looking to fill a vacancy for a Paralegal / Legal & Administrative Assistant to support the Chief Legal Officer and office of legal advocacy.
Description PML is seeking a highly organized, detail-oriented Paralegal / Legal & Administrative Assistant to join our growing team. The successful candidate will be responsible for providing administrative and legal support to our lawyers and principals, assisting with corporate secretarial tasks, and ensuring smooth legal & administrative operations at PML. This position requires exceptional communication skills, a strong work ethic, and a keen eye for detail. If you have a passion for the legal field and are looking to grow your career, we encourage you to apply. This is a full-time consultant position working for Pool Maintenance Labs. As a PML consultant you are free to work from anywhere. This an asynchronous remote position and hours may vary, but most coordination touchpoints occur during CET times where all parties can reasonably attend.
Responsibilities Administrative Support
Manage inbound requests and communications, issue intake and work distribution.
Schedule and arrange appointments, maintain the lawyer’s calendar and schedule, bookings meetings, travel, managing incoming and outgoing e-mail
Manage, coordinate, and ensure the smooth flow of administrative work
Manage external accounts and pay invoices in a timely manner
General administrative duties including incorporation and corporate records management, maintain and organize files to ensure they are easily retrievable by principals
Monitor principles licensing requirements and ensure ongoing compliance
Acts as a point of contact to ensure clients have the appropriate feedback and information including file updates, process or procedural changes
Legal Assistance / Support to Lawyers
Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Assign lawyers to review non-disclosure agreements, contracts, and other inbound documents
Create various legal and other documents/agreements through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables, working with graphs, charts and objects, using graphics applications, etc.
Managing know-your-client issues and conflict checks
Proofread and quality-check documents for appropriate formatting, spelling, grammar, and clarity
Qualifications & Experience
Associate or Bachelor’s degree in Paralegal Studies, or a related field
A minimum of three years of experience as a paralegal or legal assistant, preferably in a corporate or law firm setting
Familiarity with corporate secretarial tasks, including the preparation and maintenance of Board of Director and committee materials
Knowledge of legal research techniques, and proficiency in using legal research platforms and tools
Experience with document management systems and Microsoft Office Suite / Google Suite, particularly Word / Google Docs
Skills & Competencies
Ability to work with clients who have complex needs, to execute independently in a fast-paced environment and as part of a team, demonstrating professionalism and a positive attitude
Excellent time management, ability to prioritize effectively and deal with conflicting priorities & deadlines
Ability to take initiative, and to use judgment in matters of extreme confidentiality and sensitivity
Demonstrated analytical and problem-solving skills, with the ability to think critically and efficiently
Ability to manage files in electronic shared directory and in the file/document management databases, and that files/filing is up to date and brought forward for review by lawyers and principals as required
Ability to work within European time zones
Native/Proficient English language skills
A developing passion for crypto and decentralization is a plus! 🙂
Pool Maintenance Labs Ltd follows the principles of equity, diversity and inclusion. All applicants will be considered for employment without regard to race, color, national origin, preferred NFT, religion, sex, sexual orientation, gender identity, veteran status, or disability.
$52,500 — $92,500/year
