Hivebrite is an all-in-one community management and engagement platform. Our mission is to provide organizations with the tools they need to create impactful communities.

Our SaaS platform serves customers across a variety of industries including higher education, non-profit, and corporate. Founded in 2015, today we count more than 900 customers worldwide – including Boeing, the Obama Foundation, the National Academy of Sciences, the University of Notre Dame, the U. S. Naval Academy, the British Heart Foundation, the Imperial College London, the P&G Alumni France, and Le Wagon Alumni.

We employ over 170 people across our entities in Paris, New York, the UK, and Sydney, and 30+ nationalities are represented in our team! 🌍

At Hivebrite, we believe in the importance of balancing your work commitments and personal life. You’re able to have a real impact on meaningful communities while prioritizing your personal life and goals. Our work policy encourages a healthy work-life harmony with a flexible schedule.

We also have many initiatives to keep our global team connected, offering opportunities to meet and socialize with team members virtually and in-person! 👋

For these reasons, we were awarded Best Hybrid Place to Work by BuiltIn in the US and Choose My Company and HappyIndex at Work in France last year! 🏆

Find out everything about us here!

Jump aboard, and join the hive! 🚀

🌟 YOUR ROLE WILL BE :

You will work with People, Finance and Ops teams to ensure the smooth running of the French office on a day-to-day basis. You will be a key contributor in ensuring that Hivebrite employees in France, UK, APAC and RoW enjoy excellent work conditions, while providing best-in-class support on the administrative and office management parts.

If you want to know more about your potential future team, meet the Support team here!

🌟 YOUR MISSION WILL BE:

• Paris Office Operations and Administration
– You respond to daily requests from Hivebrite Workers to ensure their well-being while they are at work : your priority is to ensure them the best experience possible
– You are in charge of ensuring the office always looks pleasant and is always a comfortable environment to work in
– You are able to implement processes and systems or create new ones for smooth running of the office
– You are in charge of creating and improving a nice and inspiring work environment that reflects Hivebrite’s values
• Office Operations and Administration
– You organize office layout and are able to maintain all equipment, and furniture as needed
– You liaise with suppliers, vendors, and contractors, negotiating contracts and monitoring quality
– You organize health and safety training and ensure adherence to workplace safety standards
• Employee Support and Onboarding
– You assist the People team with onboarding (and offboarding) Hivebriters by ensuring a smooth orientation process
– You support company European events and activities to foster a positive and inclusive culture
– Act as a point of contact on FR office-related issues, resolving concerns effectively
• Budget and Expense Management
– You track and manage the office budget, including expenses related to facilities, supplies, and other administrative costs
– You prepare and present budget reports, identifying opportunities for cost-saving
• Event Planning and Coordination
– You support the Workplace Experience in animating the Hivebrite community around frequent internal and external events. You will also act as a logistic point of contact for all events organized by our different departments
– You organize logistics for meetings, conferences, and travel arrangements for employees when it’s needed

🌟YOU MIGHT BE A FIT IF YOU HAVE:

• You have worked as Office Manager or Office Coordinator in a fast growing company, ideally international environment for at least a year
• You have exceptional organization skills and strong attention to detail with a keen eye for accuracy
• You are calm under pressure, can effectively prioritize, multitask and manage time
• You have strong project management and change management capabilities
• You are able to effectively communicate in English and with the team at large and across office locations (US, Europe and APAC)
• You enjoy creating an environment where everyone feels welcome

🌟 RECRUITMENT PROCESS

• A 45 min video call with Max, our Talent Acquisition Manager
• A 1 hour video-call with Clémence, our VP People and your potential future manager, to go deeper on the job description and for you to understand the expectations of the role.
• A 1 hour video-call with Mélodie and Evann (Talent Acquisition Manager US), to meet some other members of the People Team
• A 30 minutes meeting with Valentin (IT Manager), with whom you will potentially collaborate on projects
• A last meeting with Jean our CEO, to talk about you and Hivebrite
🚀Our recruitment process lasts max 15 working days and we can deliver an offer 48 hours after the final interview!

🌟HIVEBRITE’S PERKS & BENEFITS:

Work-Life balance:

– Support for mental health via Moka Care (sessions paid by Hivebrite, collective sophrology sessions, etc.) 💆

– A Gymlib access for you to practice any physical activity you want 💪

– A really flexible remote policy detailed here 🏡

– Around two weeks of RTT to enjoy more time off with your friends and familly 🏝

– Paid leaves for parents with sick kids 🤒

– Nomad days policy (work from almost anywhere you’d like, up to 12 weeks per year, at once or throughout the year) – check out the full policy here ✈️

Office life:

– International team – you will easily hear 3 different languages in the same conversation 🌍

– Morning’s office in the center of Paris with a rooftop just for us!

– Pool 🎱, foosball ⚽️, and a gym room 🏋️

– Squads days for our engineering team – two days per month we meet at the office 💡

– Team building with dedicated budget for events every month with your team and yearly with your entire department 🎉

– Internal mobility and professional training to support your career 🚀

– Check out our instagram page here to discover our team and this page, to know more about us 📷

– Your Employee Journey detailed here 🍃

On the financial side:

– Of course, all the mandatory benefits, but with the best companies to support you (Alan, lunch vouchers with Swile, etc.)

– CSE advantages with Swile 🎁

– A competitive salary package – we constantly ensure that we’re aligned with the market 🤝

– A 500€ remote equipment allowance and a work-from-home starter kit (desk, chair, etc…) 🖥️

– The latest Apple’s equipment 🍏

If you want to know everything you need about Hivebrite, check out our Welcome To The Jungle page : here!