Please note: We are hiring this position for EST time zone, preferably based in Miami. What you’ll do 👀

Proactively manage, assess and predict the day-to-day needs of our Co-Founders to ensure they are prepared and organized for all internal and external meetings and events.

Understand the CEO and COO’s goals and objectives in order to effectively anticipate deliverables and follow up when necessary.

Provide a consistent organizational cadence and structure for the executives and their organization.

Build rapport with leaders within the organizations you support and key cross-functional stakeholders to serve as a catalyst around scheduling and/or spontaneous inquiries and requests.

Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities for the CEO and COO.

Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings.

In addition to the general administrative duties of an Executive Assistant, assist the Chief of Staff with ad hoc projects as needed, including the organization of Executive Team retreats, board meetings, and other leadership-level activities such as partnering with the other functions to ensure successful rollout of department wide programs related to knowledge, culture and community (i.e. department all hands, offsites, special projects).

You should apply if ✅

You are based on EST time zone – preferably in Miami

Minimum of 5 years of experience directly supporting 1 or more executives (C-Suites preferred) in a rapidly growing organization

Excellent written and verbal communication skills

Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects

Demonstrated ability to handle confidential information with discretion and emotional intelligence

Ability to exercise strong business judgment, meet deadlines, and balance multiple requests

Ability to work independently and as a member of cross-functional teams

Strong interpersonal skills and ability to quickly build rapport with internal and external partners

Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them

Optimistic, reliable and flexible attitude