We are looking for a dependable, detail-oriented Office Coordinator to join our team in Irvine on a part-time basis. This role plays a key part in creating an efficient, welcoming, and productive office environment. As the first point of contact for visitors and a central support figure for staff, the Office Coordinator ensures daily office operations run smoothly and supports a positive workplace culture.
This is a great opportunity for someone who enjoys multitasking and taking initiative.
Hours:
Tuesday & Wednesday: 8:00am – 4:30pm or 8:30am – 5:00pm
Monday, Thursday, Friday: 10:00am – 2:00pm
Office Management & Operations
- Monitor and maintain inventory of office supplies and place orders as needed
- Oversee maintenance and functionality of office equipment and facilities
- Liaise with building management, service vendors, and suppliers to coordinate office needs
- Ensure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked
Administrative Support
- Assist in managing schedules, calendars, and meeting coordination for leadership and team members
- Provide travel booking assistance, including flights, lodging, and itineraries, when needed
- Support day-to-day administrative tasks and special projects
Reception & Front Desk Duties
- Welcome and assist office guests and visitors, providing a warm and professional first impression
- Answer and route incoming calls and handle general inquiries
- Manage incoming and outgoing mail, deliveries, and shipments
Event & Culture Coordination
- Organize and execute internal team events, office celebrations, and team-building activities
- Coordinate logistics for meetings, including room booking, refreshments, and materials
- Assist in initiatives that promote a positive, engaging, and inclusive office culture
Recordkeeping & Documentation
- Maintain accurate records, including invoices, receipts, and office logs
- Processing incoming mail by scanning and sending to the appropriate department
- Support expense reporting and document filing
Team & Leadership Support
- Provide general assistance to colleagues and leadership across departments
- Proactively identify ways to improve processes and enhance office efficiency
- Minimum 2 years of experience in office coordination, administration, or a related role
- Exceptional organizational and time-management skills
- Clear, professional communication skills, both written and verbal
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Comfortable learning and using office management platforms or tools
- Friendly, approachable demeanor with a proactive, can-do attitude
- Ability to maintain confidentiality and professionalism
- We’re a family who prides themselves in creating innovative solutions and producing quality work.
- Our product is the secret ingredient that makes a real difference to restaurants nationwide.
- The open concept work environment that we’ve created is causal, collaborative and cultivates communication.
To apply for this job, please visit the application page
