Virtual Executive Assistant to IT Consultant

last updated August 31, 2023 20:07 UTC
We are seeking a dedicated, proactive, and experienced Executive Assistant to provide high-level support and assistance to our IT General Manager. The Executive Assistant will play a pivotal role in managing and coordinating various tasks, ultimately helping our IT General Manager to increase productivity, stay on top of tasks, delegate, and strategize effectively.

Key Responsibilities:

– High-level inbox and calendar management to ensure optimal time utilization.
– Personal task management and scheduling.
– Meeting management including agenda/meeting pack preparation, attendance and note-taking, and follow-up actions.
– Assisting with goal and strategy review and ensuring accountability.
– Systems and process set-up to enhance our operational efficiency.
– Managing a multitude of administrative duties to free up time for the IT General Manager

Skills and Qualifications:

– High-level inbox and calendar management to ensure optimal time utilization.
– Personal task management and scheduling. Using Microsoft Tools
– Meeting management including agenda/meeting pack preparation, attendance and note-taking, and follow-up actions.
– Assisting with goal and strategy review and ensuring accountability.
– Systems and process set-up to enhance our operational efficiency.
– Managing a multitude of administrative duties to free up time for the IT General Manager
– Excellent verbal and written communication skills.
– Exceptional organization and time-management skills.
– Proactive attitude with a keen eye for detail.
– Proficiency in problem-solving and decision-making.
– Demonstrated project management skills with the ability to handle multiple initiatives simultaneously.
– Previous experience in the IT or technology sector is a plus, as it helps understand the nuances of the industry better.

Working Hours and Enviroment:

– Initial 3-Month Part-Time Period: The selected candidate will be required to work part-time, committing 20 hours per week, distributed over 4 hours each day.
– Transition to Full-Time Role: Following the successful completion of a 3-month probationary period, the candidate will transition to a full-time position. This entails an 8-hour workday.
– Equipment and Software: While we will furnish all necessary software and tools required for the role, the applicant should possess a functional computer and maintain a reliable high-speed internet connection.
– Ability to work both independently and collaboratively, demonstrating a strong sense of ownership for assigned tasks.
– Flexibility to adapt to changing priorities and timelines, as marketing initiatives may require adjustments based on emerging opportunities.
– Comfortable working in a fast-paced environment where creativity and adaptability are valued.
– English Level – Fluent

Our Work Culture:

We believe in a balanced and productive work environment. We offer flexible working hours. Our team values open communication and encourages every team member to share ideas and feedback. We believe in continuous learning and provide opportunities for professional development.

Must Not Reply using ChatGPT.
Only apply if you are from Central, South & Latin America.
Please make sure to adjust your CV to the job description.

Apply info ->

To apply for this job, please email your details to mariana.irvine@paronubi.com

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