Finance & Operations Virtual Assistant (Agency)

last updated January 28, 2023 2:39 UTC
Finance & Operations Virtual Assistant (Agency)

Are you super organised, methodical and looking to join an amazing team in a fully flexible role?

If your answer was a resounding ‘YES!’, read on because we have an exciting opportunity for you! We’re looking for a virtual assistant who would love to work…

🌏 from anywhere in the world
🕤 on your own hours
🔥 with creative
📱 in a flexible environment built on mutual respect and accountability

But first, here’s a little bit about us.

We are optimistic
We are all weird
We work as a team
We are accountable
We are a Melbourne-based social media agency, founded on the principles of ‘fewer clients, more results. We only work with brands we love so that we can deliver the best results.

Our vision is to build a company where we all love what we do. For that reason, we do our best to pair passionate professionals with brands they love. We pride ourselves on an environment that’s based on mutual respect, accountability and passion. We eagerly seek diversity of background and skillset and are focused on the alignment of attitude and energy. We’re a flexible working agency so you can work hours and locations that suit you.

We value ideas, passion, and drive. Our people come from a range of backgrounds: big-shot ad agencies, crisis management, site-specific theatre, photography, one of them wrote an honours thesis on #foodstagram, another one is famous in Germany. You get the picture.

1. You get to love what you do
Our agency was built on the philosophy of ‘loving what you do’. Because how else are you going to create awesome work?

As our VA, you’ll be assigned work that genuinely interests and excites you. Your role will be integrated fully into our team so you can get to know what we do, how we do it and most importantly, WHY we do it. We’re open to any suggestions about your processes and/or workload so you can create your dream job.

2. You get to work with an optimistic team that values you and your work
Eight Clients is made up of an outstanding collection of weirdos who make it a point to find the bright spots. Humans aren’t wired to focus on the positive, but we’ve trained ourselves to go against the grain. After years of being an agency, we found that it’s always productive to focus on what is working well and do more of that.

We channel this positive mindset into celebrating your every win, however small it may be. Chat us up on our #milestones Slack channel about the amazing client meeting you just had or the delicious pot roast you made for dinner and we’ll be cheering you on either way.

3. You can work remotely and own your hours
Plan on working from a beachside villa in Bali? Awesome. That’s 100% possible with our remote working policy. We love for our employees to live amazing lives and want you to feel free to work from anywhere.

We’re also super flexible with time. All we care about is that you’re happy and our clients are happy. As long as you get your work done on time and to a high standard, we don’t care about where you’re working or what hours you’re working.
If you are in a different time zone, we’ll set up a meeting and agree on working hours. Ideally, skew them towards Melbourne hours.

4. There’s tons of opportunity for growth
One of the perks of working for a small but rapidly expanding team is the opportunities for growth and promotion. As we scale our business, we’ll need to fill higher positions- and you can bet we’ll be looking at you. In the meantime, you’ll be exposed to big global and local clients across several industries, which really wouldn’t hurt your resume 😎

If you want to take a course on something innovative and new, or if you want to brush up or expand your skills in an area you’re already familiar with, let us know! We’re all ears.

5. You get to prioritise your mental health
We take your well-being seriously here. We acknowledge that you aren’t a machine that’s meant to be smashing at a desk for 8 hours straight.

That’s why we’re currently offering unlimited mental health/sick days to help support the team during Covid-19 lockdowns and beyond. So you’ll be free to take that mental health break if you need to! No questions asked here.

All of our employees are also entitled to $500 per year to spend on whatever you like in relation to supporting your holistic wellbeing. Whether it’s workout gear, a visit to your mental health professional or a subscription to Knitting Mag, there’s no judgement from us.

We believe that when you are at your best mentally and physically, you’ll be doing your best work. Repeat the cliche after us: self-care isn’t selfish.

Here’s what you’ll need to do:

👉 Work collaboratively with the General Manager and external bookkeepers on finance admin tasks. Such as ensuring all invoices, accounts payable and accounts receivable is completed in a timely manner.
👉 Support the HR function with administrative tasks relating to recruitment, leave, policies, employee onboarding and off boarding.
👉 Assist the General Manager with Operational tasks, namely creating projects and retainers in our project management system, in line with invoices. Carrying out administrative tasks within the project management system as required.
👉 Carry out other administrative tasks as required. Examples include, planning company get-togethers, ordering catering for events, arranging gifts for clients, assisting with new business administrative tasks, monitoring a general inbox.

We’d love it if you had…

👉 Demonstrated experience in a similar role
👉 Exposure to accounting software, Xero preferred.
👉 Experience utilising a project management system, Accelo preferred 👉 Proficiency with Google Drive (Google Docs, Google Sheets) and Excel. 👉 Process-driven and highly organised 👉 Ability to follow instructions and communicate clearly to ensure tasks are completed correctly and on time.

How to Apply
Please use the word platypus in your application in the “job you’re applying for” field. If you have experience using Xero and/or Accelo please be sure to mention it when you apply.

Thank you!

Apply info ->

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