Time zones: GMT (UTC +0), CET (UTC +1), EET (UTC +2), AST (UTC -4), FKST (UTC -3)

You must be based in the UK or have the legal right to work there. The role—and the company—is entirely remote.

Ellipsis is a top SEO content agency focused on being the best in the field. We’re a modern, fully remote team working in a fast‑moving, ambitious, and supportive environment.

As our Executive Assistant, you’ll develop systems that protect focused work across our fast‑growing remote team. Your job is to manage the steady flow of information and operations so the Managing Director can stay focused on strategic priorities—your support makes this possible.

We’re seeking someone who truly enjoys providing excellent support. You’ll solve the operational challenges that keep a remote business running smoothly, take ownership of key processes, and identify ways to improve them. Your careful handling of finance, team coordination, and meeting organisation will strengthen the whole company.

At Ellipsis, we value Deep Work in an always‑connected world. You’ll help balance urgent client needs, strategic planning, and uninterrupted work time. Your role will be essential in managing these competing demands well.

This position rewards consistent, reliable work and a thoughtful approach to improving systems. As trust grows, you’ll help shape how our operations function. Show us how you’ve enabled others to succeed—either through EA experience or transferable skills.

Ellipsis has operated fully remotely for seven years. We embrace the best of remote work: collaboration, deep focus, team retreats, and a supportive, inclusive culture that helps everyone excel.

Although our team is globally distributed, we work within GMT/UTC collaboration hours. We also meet in person for team gatherings and conferences.

Our SEO content service, Content Growth, delivers monthly SEO‑optimised articles based on a strategy we create to generate strong results. We manage everything from strategy and AI‑supported keyword research (using our FALCON AI) to briefs, writing, publishing, promotion, link building, ranking, and troubleshooting. Our Content team leads production, while our SEO team handles technical needs.

Ellipsis is growing quickly. We produce exceptional work and are building something special. It’s an exciting time to join us.

Breakdown of responsibilities:
• 50% process‑based company and MD admin
• 30% reactive tasks and special projects
• 20% meeting preparation, participation, and follow‑up

Remote work relies on trust, and this is especially important in this role. Over time, you’ll take ownership of core responsibilities:

Finance, HR, and Operations:
• Manage daily financial admin such as expenses, draft payments, invoicing, and records
• Oversee client invoicing and payments
• Collaborate with external accountants on reporting, payroll, and pensions
• Handle compliance paperwork and occasional team finance requests
• Support hiring by posting roles, reviewing applications, and initial screening

Meetings:
• Prepare agendas and internal notes
• Attend or watch recorded meetings and produce accurate, valuable minutes
• Draft and assign follow‑up actions and emails

Sales and Marketing Admin:
• Create proposals and contracts from templates, ensuring accuracy on short deadlines
• Draft follow‑up sales emails
• Prepare quotes proactively using previous project data
• Ensure follow‑ups are completed promptly and coordinate with relevant teams

Email Management:
• Maintain an organised MD inbox, drafting or sending replies when appropriate
• Triage emails and present key information clearly for quick decisions
• Develop templates and systems for recurring email types

Travel:
• Plan twice‑yearly team meetups for 20+ people, including research, budgets, travel, restaurants, rooms, and activities
• Handle logistical queries and make sure events run smoothly
• Support Leadership team travel for conferences, often across multiple cities

Special Projects:
• Assist the MD with varied tasks requiring initiative and completion rather than fixed processes
• Lead B Corp‑related work by coordinating policies, delegating tasks, and ensuring deadlines are met
• Prepare and schedule the monthly company newsletter in email and WordPress, and organise related social content with the Graphic Designer

The role includes some flexibility for occasional late‑day meetings with clients in California. Time off in lieu is provided.

You’ll be the only person in the Operations team, working independently while staying well connected digitally. Your mission is to reduce the MD’s operational workload so he can focus on growth. You must be self‑motivated and comfortable working without constant interaction. Occasional personal admin for the MD may be required.

What we’re looking for:
• Excellent attention to detail, especially in written English
• Experience improving systems or processes
• Strong writing and editing ability
• Confidence working remotely and managing your time
• Strong skills with tools like Google Workspace and project management platforms
• Ability to work UK hours with some flexibility

We welcome traditional EA/PA candidates as well as those who have built similar skills elsewhere. What matters most is your ability to create order and earn trust through consistent work.

Benefits:
• Full‑time, fully remote (UK work eligibility required)
• Competitive UK‑benchmarked salary: £35k–£42k per year
• 28 days of holiday
• One extra holiday day per year up to +5
• One four‑day work week per month
• Flexible hours within collaboration needs
• Twice‑yearly team retreats
• Enhanced parental leave and sick pay
• Commitment to sustainability; aiming for B Corp certification by end of 2025

The application process:
We carefully select the best candidate. Many parts of our internal Wiki are publicly available and helpful to review before applying, especially our interview process guide.

Applications are reviewed on a rolling basis, with interviews after the deadline. Take your time—your written answers matter more than your CV.

We receive many applications. Stand out by addressing the responsibilities thoroughly and following the “how to apply” instructions.

Interviews take place via Google Meet with members of the Leadership team and the MD. This is also your chance to evaluate us.

Final step: a paid test project (around four hours, one week to complete). Afterwards, we request references from your last two managers.

We aim to build an ethical business where everyone can do their best work. If you think you may be a good fit, please apply.

How to apply:
Submit your application using the link provided. We’ll decide who progresses based on your form and CV. Researching the role, our expectations, and what you can bring will significantly strengthen your application. Use your cover letter to show this.

Ellipsis is an equal‑opportunity employer.

Although we embrace technology, we want to hear from you—not AI. We will check for AI‑generated applications and automatically disqualify them.

Application deadline: end of day, 20 January 2025. We will contact all applicants after the deadline.